Here’s a comprehensive overview of the responsibilities of Data Custodians, System Owners, Administrators, End-users, and Auditors in the context of data management and security:

Data Custodian Responsibilities:

• Day-to-Day Tasks:
  • User Permissions: Grant and manage permissions for users in discretionary access control (DAC) systems.
  • Policy Adherence: Follow data policy and ownership guidelines to ensure compliance with organizational standards.
• Accessibility and Security:
  • Ensure Accessibility: Maintain the accessibility of data while ensuring it is secure.
  • Monitor Security: Continuously monitor security measures to protect data integrity and confidentiality.
• Dataset Maintenance:
  • Archiving: Manage the archiving of datasets, ensuring they are stored securely and can be retrieved as needed.
  • Documentation: Keep detailed records of data management activities, including updates and changes.
• Quality Assurance (QA) and Validation:
  • Validation: Perform validation checks to ensure data accuracy and quality.
  • Audits: Conduct regular audits to verify compliance with data policies and security controls.
• Backups and Restoration:
  • Regular Backups: Run regular backups of data and ensure the backups are valid and can be restored if needed.
  • Backup Validity: Test the restore process to confirm that backups are functioning properly.
• Data Integrity and Security:
  • Integrity: Ensure data maintains its integrity, accuracy, and reliability.
  • CIA: Protect the confidentiality, integrity, and availability (CIA) of data.
• Record Maintenance:
  • Classification Compliance: Maintain records in accordance with data classification levels and security requirements.
• Authorization:
  • Apply User Authorization: Implement and manage user authorizations based on their roles and access needs.
• Security Controls:
  • Implement Controls: Apply appropriate security controls to safeguard data based on its classification and sensitivity.

System Owners:

• Select Security Controls:
  • Control Selection: Choose and implement appropriate security controls for the systems they own, ensuring they meet organizational and regulatory requirements.

Administrators:

• Assign Permissions:
  • Access Control: Assign permissions to access and handle data, ensuring users have the appropriate levels of access based on their roles.

End-Users:

• Use Information:
  • Job Functions: Use information as required to perform their job duties.
  • Policy Adherence: Follow instructions outlined in policies and guidelines for handling data.
• Due Care:
  • Data Protection: Practice due care, such as keeping desks clean to prevent unauthorized access to sensitive information.
  • Resource Use: Use corporate resources solely for organizational purposes.

Auditors:

• Examine Security Controls:
  • Security Assessment: Examine and assess the effectiveness of security controls and policies.
  • Compliance Verification: Verify compliance with internal and external data protection requirements and standards.

Summary of Responsibilities:

• Data Custodian: Manages day-to-day data tasks, ensures security, and handles permissions, backups, and compliance.
• System Owner: Selects and implements security controls for systems.
• Administrator: Manages permissions and access to data.
• End-User: Uses data appropriately, follows policies, and exercises due care.
• Auditor: Reviews and audits security controls and compliance.

Each role is crucial for ensuring data is managed securely and effectively, adhering to policies, and maintaining data integrity and protection throughout its lifecycle.